Tasks

A task is anything you want to get done. Give it as much or as little detail as you like: a title is enough.

Create a task

Open Tasks and tap +.
Type the title in What needs doing?.
Tap Show task details for the rest: Details (notes, supports Markdown), Tags, and a row of buttons for due date, priority, energy, activity, reminder and repeat.
Save.

Each group header also has a + that creates a task already matching that group (for example, due today).

From the home screen: long-press the app icon › Add task, or use the + on a Kombine widget (Android also has a one-tap Add task widget). See Today.

On a tablet, a quick-add bar sits at the bottom of the list.

Open Tasks and click + New Task (Ctrl+M).
Type the title in Task name.
Add a description if you want. It supports Markdown, including checklists (- [ ]).
Set any of the chips: Status, Priority, Due date, Energy, Reminder, Repeat, Activity, Goal.
Click Create task (or Ctrl+Enter).

Each group also has a + that creates a task already matching that group.

Task details

Priority: High, Medium or Low, or none. Priority says how important a task is; the due date says how urgent.
Energy: High, Mid or Low. How much energy the task needs, so you can match tasks to how you feel.
Due date: quick picks for Today, Tomorrow, Next week and Weekend, or any date, with an optional time.
Tags: short labels like work or errands.
Activity: the kind of work, used to tag focus sessions. See Activities.
Goal: link the task to one of your goals. Optional.
Reminder: see Reminders.

Type tags in the Tags field, separated by spaces. Words starting with # in the description also become tags.

Existing tags are suggested as you type; tap one to add it. If a new tag looks like a typo of an existing one, you’ll see “Did you mean #work?”. Tap it to swap the tag, or ignore it to keep your new tag.

Type tags in the Tags field, separated by spaces. Words starting with # in the description also become tags.

Tags come from #words in the description, for example Call the bank #errands. There is no separate tag field.

Existing tags are suggested as you type a #word; click one, or use the arrow keys and Enter or Tab. If a new tag looks like a typo of an existing one, its chip under the description shows “Did you mean work?”. Click it to fix the description, or ignore it to keep your new tag.

Checklists

Break a longer task into a few steps with checklist items. They sit below the description, in the new-task form and when you open a task, and you tick them there rather than on the task card.

Items are steps, not separate tasks. Ticking the last one doesn’t complete the task, completing the task doesn’t tick them, and ticks don’t count in your Log, stats or streaks.

On a repeating task, every item is unticked each time the task moves to its next date, whether you completed or skipped it. Changing the date by hand keeps the ticks, and Undo puts the date back but not the ticks.

You can also type - [ ] milk in the description (- [x] milk for a ticked item). It becomes an item when you leave the field. Item text shows as written, without Markdown, but a #tag in an item still counts as a tag.

Add: tap Add item below Details and type. Done on the keyboard adds the next one. In a new task, tap Show task details first.
Tick: tap the checkbox. On an existing task, the tick is saved right away. Text changes are saved when you close the task.
Delete: tap ✕, or leave an item empty and move away.

Open task with checklist items below the description, two of them ticked

Repeating tasks

Open Repeat on a task and pick:

Daily
Weekly, on the days you choose (or Weekdays, Weekends, Every day)
Monthly, on the due date’s day, the first day, or the last day of the month
Custom interval: every N days, weeks, months or years

Then choose how the next one is scheduled:

On schedule: follows the calendar. A weekly Monday task stays on Mondays even if you finish it on Wednesday.
After completion: counts from when you finish. “Every 10 days, after completion” means 10 days after you last did it.

To stop a task repeating but keep it, choose Don’t repeat.

Complete or archive a repeating task

Complete: moves the task to its next date and counts as done, in your Log, stats and streaks.
Archive: stops the whole series. Unarchive it to bring the series back.

An overdue On schedule task catches up in one go: completing or skipping it moves it to the first date after today, and counts once. The missed dates are passed over. This applies even if today is one of its days: a Monday task overdue from last week, completed on a Monday, moves to next Monday.

To archive a repeating task, long-press it and choose Archive, or use the ⋯ menu of an open task.

Skip a task

Skip passes over a due date you won’t get to. It doesn’t count as done: it shows as “Skipped” in your Log and adds nothing to your stats or streaks. A message offers Undo, which puts the task back on its previous date.

One-time task: moves to tomorrow, at the same time of day if it has one. Its status stays the same.
Repeating task: moves to its first date after today.

Skip appears only when a task is due today or overdue, so not on a task due later, one with no date, or one that’s Done or archived. To move a task due later, change its date. Changing a date by hand or by dragging isn’t a skip, and doesn’t show in your Log.

Swipe the task right, or long-press it and choose Skip this time. You’ll also find Skip this time in the ⋯ menu of an open task.

Repeating task swiped to reveal the Skip action

Log with a Skipped row for a repeating task

Complete, archive, delete

Complete: tap the checkbox on the card. A message offers Undo.
Archive: long-press the card and choose Archive. Archived tasks are under ☰ › Archive.
Swipe right: skips a task due today or overdue. Any other task is archived, except a repeating task that isn’t due yet, which has no right swipe.
Delete: swipe the card left.
Long-press a task for more: Edit, Start focus, Complete / Reopen, Skip this time, Set as today’s toad, Link to goal, Archive, Delete, Priority, Energy, and In progress.

Tap a task to open it. Its ⋯ menu has Skip this time, Archive / Unarchive, Link to goal and Delete.

Group, sort and search

You can group tasks by:

Dates (default): Overdue, Today, Tomorrow, This week, Next week, Later, No date. Weeks run Monday to Sunday.
Status: To do, In progress, Done.
Priority and Energy.
Eisenhower: urgent (due within 3 days) crossed with important (High priority).

Choose the grouping in the ☰ drawer under Group by. The phone also offers Tags and Goals.
Use the chips under the top bar to show one group only.
The ⋮ menu has Show completed tasks, Sort by (Created date, Deadline, Priority, Title) and Descending order.

The grouping is remembered on each device.

Drag a task between groups

Drag a task into another group to change its energy, priority, status or date. The current sort then decides where it sits in the new group.

Group by	Drop on	What changes
Energy	High, Mid, Low, No energy set	Sets the energy. No energy set clears it.
Priority	High, Medium, Low, No priority	Sets the priority. No priority clears it.
Status	To do, In progress, Done	Sets the status. Dropping on Done completes the task, the same as its checkbox.
Dates	Today, Tomorrow, No date	Moves the due date and keeps the time of day. No date clears it.

Dates has a few limits:

Overdue, This week, Next week and Later can be dragged from, but not dropped on.
A repeating task can’t be dropped on No date. To remove its date, edit the task.
A Done task can’t be dragged.

Dragging is off in the other groupings. Release a task outside a highlighted group to cancel.

Long-press a card, then move it without lifting your finger, and release it on a highlighted group. If you release without moving, the task menu opens as usual.

Without dragging, long-press a task and use Priority, Energy, In progress or Complete. To change a date, open the task.

Task lifted from its group, with the group it's over highlighted

Import from Todoist

Export your Todoist project as CSV, then:

Go to Settings › Import data, tap Choose CSV file, check the preview, and tap Import. Duplicates are skipped.